Sales Ledger Administrator

Department Finance

Salary Competitive Salary

Closing Date Closed: 2017-07-21

Location UK - Brixworth

Job Purpose

Ensure all Sales Ledger transactions are processed accurately and timely

Maximise the collection of debt and ensure remedial solutions are provided to ensure debtors days are reduced in line with targets

Meet the monthly reporting deadlines, including Intrastat and EC Sales submissions

Completion of all UK commission accruals & payments

Support the team in the completion of the UK Management Accounts and year end audit

Tasks & responsibilities

  • Debt management and collection of customer accounts within their credit terms, in line with company procedures, chasing overdue payments by telephone, email and post
  • To complete sales ledger responsibility, including sales order release, invoice creation, cash collection and sales ledger integrity. Including posting invoices on external customer portals
  • Posting of daily cash to accounts, and monitor cash allocation and propose corrective action on allocated accounts where needed
  • To prepare and raise credit notes with supporting documentation
  • To produce monthly customer statements
  • Process new customer accounts, using relevant credit agencies and credit insurer
  • To escalate serious issues to the UK Management Accountant or UK Financial Controller
  • To ensure all daily tasks are achieved i.e. unallocated cash, taking accounts off dispute, chase customers when direct debits have failed
  • Ensure all Client queries are resolved within agreed timeframes
  • Monthly credit insurance returns
  • Input bank transactions and reconcile bank accounts
  • Actively participate in the year end audit, preparing supporting documentation and liaising with the external auditors
  • Prepare and reconcile the sales commissions for the monthly accounts and to external agents and customers
  • Prepare monthly Intrastat and EC Sales
  • Prepare daily PCC IPR reports
  • Adhere to policies and procedures.
  • Assisting in other aspects of accounts and sales ledger as briefed by the UK Financial Controller
  • When the need arises due to holiday / sickness provide support to other areas of the UK finance office

Skills & attributes required

  • Previous experience working in a collections environment and sales ledger role
  • Excellent communication (verbal and written) and interpersonal skills.
  • Team player
  • Structured and organised approach to work
  • The ability to maintain a high level of accuracy whilst meeting deadlines
  • Excellent IT skills including Word/Excel, knowledge of Mircosoft AX preferable
  • Self-motivated, enthusiastic and flexible
  • Good spoken & written communication skills
  • Show passion with a ‘can do’ attitude
  • Manage their own workload

Remuneration and benefits

  • Competitive market salary
  • Bonus potential of up to 10% of annual salary
  • Life Assurance
  • Pension

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