Facilities Management Coordinator

Closing Date Closed: 2020-10-12

Location Dubai

Job Purpose

The Facilities management coordinator will be responsible to maintain a secure and well-functioning work environment.

The role will include checking devices, structures and systems (e.g.  HVAC, building maintenance) on a regular basis and identify needs for repairs. You will also coordinate with external vendors, and conduct cost analyses when purchasing new items or services.

Tasks & responsibilities

  • Contact person for all facility related issues / concerns / repairs for follow up and action.
  • Arrange for regular maintenance of equipment and internal systems. Check rooms and furniture to identify needs for repairs and ensure minor malfunctions in office equipment are fixed.
  • Communicate and liaise directly with departments to coordinate maintenance and repairs.
  • Renewal of annual maintenance contracts and action service reports including HVAC, electrical, plumbing, forklifts, fire system, ventilators, crawford doors, scales, GC machine and compressors.
  • Ensure timely completion of preventive maintenance programs.
  • Ensure that factory consumables and sundry purchases are ordered and delivered on time. Generate and maintain the purchase orders and vendor contracts.
  • Follow up with suppliers on invoice discrepancies and non-conformances.
  • Operate and manage waste management processes and contracts including acetone, vials, empty drums and disposal of hazardous waste.
  • Conduct market research and compare costs and benefits when evaluating new vendors
  • Keep track of regular and ad-hoc facility expenses.
  • Available to be assigned on-call after business hours and respond to emergency situations as necessary.
  • Adhere to the quality, environmental, health and safety standards of the company.
  • Other tasks as directed by the General Manager.

Skills & attributes required

  • Degree in related discipline
  • Excellent English communication skills – Essential
  • Minimum 2-3 years of experience in a similar role - Essential
  • Strong knowledge of facilities management operations, purchasing, vendor negotiations experience – Essential
  • The ability to use Microsoft Office – Essential
  • Trakhees FZIO accreditation - advantageous
  • Understanding of safety regulations in office – advantageous
  • Sound judgement and the ability to think quickly during emergencies
  • A friendly / helpful attitude and good time management
  • Able to work efficiently and effectively with attention to detail, even when under pressure
  • Must be able to function well in a high-intensity, constant changing environment.

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